I am arranging a group shoot for my local camera club. TFP basis (time for photos).
If it were single models, and single photographers, no problem for model release.
It's a martial arts shoot with three lighting set-ups. As it is a very physical activity, we may have as many as 20 martial artists as models for the 2 hour shoot.
Along with that we are likely to have 15 photographers.
If each model had to sign a model release for EACH photographer, that would make 300 sheets. Way too many to handle and it feels unprofessional to me.
I want to ensure that the martial artists have a right to a certain minimum of images for their own use (non-commercial except for promoting the club) and maintain rights for the photographers.
Money is an issue so going to a lawyer (the otherwise best option) and paying for a formal contract is likely to be too costly. Any suggestions? If I had to do the lawyer thing, what conditions do you think I need to make sure are covered?
As a side issue, some of the photographers have expressed an unwillingness to hand over images in the past. A situation that I find difficult to deal with, especially if I am the one arranging the shoots.
Thanks in advance.
(just trying to help everyone)